Irvine School of Music  
Irvine, CA 
On-site

• Full-time
• 11-50 employees

Easy Apply

About the job

Job description

Orange County’s fastest growing private music school is looking for a full time Office Manager.

We are looking for someone who LOVES SALES and is ready to ADVANCE their career. If you have a low level energy personality this is not the right fit. This is not a laid back position. We are looking for sales killers and people that want to advance their life and career. We want the best of the best.

No music education or experience is required. We prefer someone with experience in restaurants, hospitality, hotels, catering, medical, fast paced, hard working customer service.

We are looking for someone that loves people, kids and is dedicated to doing their best at their job. Doesn't hurt if you love to listen to music, but you don't need to play it.

SALARY AND BENEFITS

$26/hr to start, raises based on performance evaluations, profit share program, bonuses, 1-2 weeks of PTO annually. Health insurance included.

Hours are primarily 9-6 Tuesday through Saturday. Nights and weekends required on an as needed basis.

HOW TO APPLY

Please reply to job listing with your resume and cover letter explaining why you think you'd be an ideal fit and your favorite movie.

No phone calls or drop ins please

ANYONE THAT CALLS OR DROPS IN WILL NOT BE CONSIDERED FOR THE POSITION

Start date is immediate.

JOB DUTIES:

• Answering phones - We're looking for the GOLDEN VOICE, that sounds amazing on the phone with a great tone and excitement for our customers. If anyone has told you, that your voice should be on the radio, we're looking for you.
• An ability to sell themselves as well as our services. Looking for someone with a great personality that is a people person.
• If you hate sales, please do not apply. Selling our school on the phone to potential clients is one of the most important parts of this position.
• Registering clients
• Interacting with customers
• Being trained in all aspects of running the music school
• Processing paperwork
• Cleaning
• Communicating with teachers, staff and clients.
• Ability to do basic math tasks like assisting with payment audits, assisting with QuickBooks, etc
• Selling minimal retail/book supplies at the desk
• Supervising admin staff and 25+ part time music teachers
• Being on call in rotation with the admin under you.
• Exemplary attendance
• Putting out customer service fires
• Training new employees
• Employee discipline
• Assisting in growing our enrollment by achieving monthly sales goals
• Achieving monthly client retention goals
• Helping with marketing
• Helping with social media
• Responsible for facilities management, supplies, inventory
• Responsible for concert coordination
• Communicating with contractors
• Being available for continuing ed.

REQUIRED TRAITS:

• People person
• Exceptional written and verbal communication
• Great memory with ability to remember lots of details; Forgetful types please do not apply. This job has a lot of moving parts.
• If you get bored easily, you will not get bored here!

IDEAL TRAITS:

• Good with Microsoft office, Apple, and Google products
• Great phone skills
• Ability to work alone
• Ability to multi task and keep up with lots of details
• Manage a fast paced environment

Ideal qualifications and experience:

• Restaurant, Hospitality, Hotel, anything having to do with intense customer service.
• Phone customer support
• Bank teller
• Retail
• Shipping center
• Medical office
• Salon
• Any position that is fast paced, with a lot of interaction with the public.

ABOUT US

Founded in 2004, we are Orange County's fastest growing music school comprised of professional music educators who come from throughout Orange County and surrounding cities and are supported by a dedicated customer-service, administrative staff. We believe we are successful because we are equally committed to the happiness and success of our teachers as our students, and we offer ongoing professional development for our teachers through pedagogy training.

Besides offering premiere music lessons, we also offer a unique recording based curriculum and have taken our students to world class stages like Carnegie Hall, Kennedy Center, and Segerstrom Center for the Arts. We offer guitar, piano, voice lessons and more to children and adults, and keep our students excited about music lessons from year to year with world class programming, teaching, and top notch customer service. We have performed at Carnegie Hall and the Kennedy Center, and debuted at Segerstrom Center for the Arts in Costa Mesa in June 2019.

The front desk management roles are fast paced positions that are crucial for the operations and growth of the school, and are meant for reliable go-getters and can-doers who excel under pressure.